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Purchase orders

Create a PO, email it with one-click acknowledgement, then receive against it — with freight blended into landed cost and margin-drift caught automatically.

Creating a PO

Two ways:

From a forecast (fastest). On a "needs reorder" row in the Forecaster, click Create PO — Skucast pre-fills the SKU, vendor, and recommended quantity. From an alert email, the one-click "Create PO" does the same.
Manually. Orders → Purchase Orders → New PO. Pick the vendor, add SKUs (autocomplete from your catalog), set quantities and costs.

Add a shipping cost if the vendor charges freight, set an expected date, and save as a draft.

Emailing with acknowledgement

Send to vendor. Open the PO → Send to Vendor. It emails a clean PO to your supplier's email.
Magic-link acknowledgement. The email has a one-click link the supplier uses to confirm they received the order — no login. You'll see the PO marked acknowledged.
BCC yourself. Set a BCC address in Settings to keep a copy of every PO that goes out.

Receiving against a PO

When the shipment arrives, open the PO and Receive:

Partial receives — got 8 of 10? Receive 8; the PO stays open for the rest and Skucast tracks the balance.
Shipping-cost blending — Skucast spreads the freight across the received units so your landed cost (and therefore your margin math) stays honest. On by default.
Receiving updates your Shopify inventory and closes the PO when everything's in.

Margin-drift on receive

If a unit's cost came in higher than before, Skucast flags it on receive and lets you choose:

Update the sell price to hold your target margin, or
Keep your current price (and absorb the margin hit knowingly).

Why it matters: vendor cost creep is the quiet killer of parts margin. This catches it at the moment it happens, not at year-end.

Your PO letterhead

POs print and email with your business letterhead. Set it once under Settings → Business Identity (name, street address, city/state/ZIP, phone, website, From-Name, BCC email). That same identity is used on your RMAs too.

Printing & re-sending

Open any PO and use Print for a clean paper copy (great for the receiving dock), or Resend to email the vendor again. Re-sending doesn't change the PO's status.

FAQ

The supplier says they never got the PO email.

Check the supplier's email on the PO, and check their spam. You can Resend from the PO, and confirm your BCC copy arrived. If your business email domain isn't set up to send, contact support.

I received the wrong quantity / it auto-closed too early.

Use a partial receive — enter what actually arrived. The PO stays open for the remainder. If it closed, you can re-open and adjust.

The landed cost looks higher than what I paid the vendor.

That's shipping-cost blending — the freight you entered is spread across the received units so the per-unit landed cost reflects what it truly cost to get the part on your shelf. Turn it off on the PO if you'd rather track freight separately.

Suppliers & the scorecard Lead times drive your reorder timing RMAs / returns to vendors When a part needs to go back

Purchase orders

Creating a PO

Emailing with acknowledgement

Receiving against a PO

Margin-drift on receive

Your PO letterhead

Printing & re-sending

FAQ

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